Management Review Procedures
Aligned with FSSC 22000 – Management Commitment & Review Requirements
Requirement Overview
Under FSSC 22000, senior management must review the performance of the Food Safety Management System (FSMS) at planned intervals to ensure its continuing suitability, adequacy, and effectiveness. Reviews must be based on objective evidence and focus on opportunities for improvement, changes that could affect the FSMS, and resource needs.
Management review is a structured, documented process that ensures the FSMS remains aligned with organizational objectives, complies with applicable standards and regulations, and responds effectively to internal and external changes.
Aligned with BRCGS for Storage & Distribution Issue 4 – Clause 4.3.1 & 4.3.3
Requirement Overview
BRCGS for Storage & Distribution requires that products moved via cross-docking are traceable and controlled at all times, even when they are not held in storage for extended periods.
Clause 4.3.1: “The company shall ensure that traceability is maintained at all stages, including during cross-docking operations.”
Clause 4.3.3: “Procedures shall be in place to ensure that all products handled, including those not stored on-site, remain under control and are not subject to contamination or substitution.”
Cross-docking operations must not compromise product traceability, safety, or integrity. Even with minimal handling and temporary presence, each product must be accurately identified, documented, and protected.
Key Compliance Objectives
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✓ Ensure food safety and quality systems are reviewed regularly and effectively
✓ Drive continuous improvement using data-driven insights
✓ Promote leadership accountability and cross-functional involvement
✓ Maintain complete and auditable documentation of all reviews and outcomes
Step-by-Step Compliance Implementation
1. Define the Review Frequency and Schedule
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Considerations:
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• Reviews must occur at planned intervals (e.g., quarterly, biannually, or annually)
• Frequency should be based on the complexity of operations, risk levels, and past performance
Evidence to Maintain:
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• Annual review calendar with assigned responsibilities
• Meeting invitations and attendance logs
- • Reviews must occur at planned intervals (e.g., quarterly, biannually, or annually) • Frequency should be based on the complexity of operations, risk levels, and past performance
- • Annual review calendar with assigned responsibilities • Meeting invitations and attendance logs
2. Identify Key Inputs to Review
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Required Inputs Include:
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• Internal and external audit results
• Non-conformance reports and corrective actions
• Customer complaints and feedback trends
• Food safety incidents, withdrawals, or recalls
• KPI performance trends (e.g., hygiene, training, supplier performance)
• Updates to legal, regulatory, or customer requirements
Evidence to Maintain:
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• Review agenda listing all required inputs
• Supporting data reports and summaries
- • Internal and external audit results • Non-conformance reports and corrective actions • Customer complaints and feedback trends • Food safety incidents, withdrawals, or recalls • KPI performance trends (e.g., hygiene, training, supplier performance) • Updates to legal, regulatory, or customer requirements
- • Review agenda listing all required inputs • Supporting data reports and summaries
3. Conduct the Management Review Meeting
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Best Practices:
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• Led by the senior site manager or FSMS leader
• Participation from all relevant departments (QA, Production, HR, Procurement, etc.)
• Follow a structured agenda with defined discussion points
• Allocate time for risk evaluation and decision-making
Evidence to Maintain:
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• Signed meeting minutes
• Presentations or handouts used during the review
• Attendance sheet and documented action items
- • Led by the senior site manager or FSMS leader • Participation from all relevant departments (QA, Production, HR, Procurement, etc.) • Follow a structured agenda with defined discussion points • Allocate time for risk evaluation and decision-making
- • Signed meeting minutes • Presentations or handouts used during the review • Attendance sheet and documented action items
4. Document Decisions, Actions, and Improvements
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Review Outcomes Must Include:
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• Opportunities for improvement and preventive actions
• Resource requirements and approvals
• Food safety culture updates and initiatives
• Changes to objectives, policies, or procedures
Evidence to Maintain:
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• Action plan with responsibilities and deadlines
• Progress tracking logs
• Records of follow-up meetings
- • Opportunities for improvement and preventive actions • Resource requirements and approvals • Food safety culture updates and initiatives • Changes to objectives, policies, or procedures
- • Action plan with responsibilities and deadlines • Progress tracking logs • Records of follow-up meetings
5. Communicate and Follow Through
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Communication Channels:
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• Department briefings and staff meetings
• Email summaries to affected teams
• Integration of changes into SOPs, objectives, and training programs
Evidence to Maintain:
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• Communication records or memos
• Updated procedures and training logs
• Evidence of implementation
- • Department briefings and staff meetings • Email summaries to affected teams • Integration of changes into SOPs, objectives, and training programs
- • Communication records or memos • Updated procedures and training logs • Evidence of implementation
Common Audit Findings & Recommended Fixes
| Audit Finding | Recommended Action |
|---|---|
| No formal management review process | Establish a documented procedure with defined intervals |
| Missing required input data | Create a standard template listing mandatory review inputs |
| Lack of follow-up on action items | Implement a tracking log with deadlines and assigned owners |
| Limited leadership participation | Ensure active involvement of all senior managers and key departments |